To complete the routine operational task, a written document containing step- by –step instructions is used. Such document is called as “Standard Operating procedure (SOP). In order to achieve the “efficiency”, “uniform performance”, “quality control”, and “regulatory compliance”, SOPs is used by various organizations. It also helps in communicating the team members. Both business owners and employees are involved in the SOP.
SOPs are of two types:
In this blog, we will highlight the importance and discuss the Management SOPs.
SOPs which stress and emphasis on how other SOPs are “created”, “updated”, “distributed” and “overseen”, such SOPs is called as Management SOPs. In order to manage the SOPs, companies require other SOPs. Management SOPs trace the action and operation to describe the document and execute standard operating procedures. Also, it is very important that the Management SOPs are scrutinized and studied properly. To maintain the highest level of class in every dimension of the operations of industries, Standard Operating Procedure (SOP) management is necessary and crucial. Other than that, it also helps in cost reduction and margins are also maintained.
MODULES OF MANAGEMENT SOPs
There are three modules of Management SOPs. These modules include:
It is the chief backbone of the solution, where there is an execution of “creation”, “revision”, “approval”, “publishing and distribution”, “review” and “archiving” of the SOPs.
Under this module, SAP HR module is integrated and the “employee skill definition”, “training execution” and “work roles” is managed. Along with this, it is also attached with “Employee Folder” and “Skills Certificate Lifecycle”.
Under this module, SAP production modules are integrated for the purpose of “guide generation” production and “execution management” is published and posted.
BENEFITS OF MANAGEMENT SOPs
Some of the benefits of Management SOPs are:
POSITIVE ASPECTS OF MANAGEMENT SOPs
Management SOPs also have positive aspects. Some of them are:
TASKS DONE BY MANAGEMENT SOPs
NEED OF THE MANAGEMENT SOP
A lot of time is been consumed while creating management SOP but with respect to this much time is saved in future times. For the smooth and sleek work function, it is very essential to have rules and guidelines in place. It is also a perquisite that within the time frame, employee function their duties and tasks which have been allotted to them.
Management SOP is required as it ensures the safety of the employees. Whatever tasks have been assigned to the employee, it shall be done in a safe manner. Every company shall become successful and prosperous, if every employee’s safety is ensured.
Compliance standards and levels are followed and adhered when there is a management SOP in place. Every employee who is working in a company has to obey and comply with the relevant laws, rules, policies and regulations. By following such practices, there can be prevention of litigation and risk.
For every business, the most essential tool and key that is required is the Communication. If there is a lack of communication between various workers working in a company, then chances are there to see mismanagement. It has been reported that 57% of the employees don’t get complete and accurate supervision from their employer and 69% managers feel that communicating with the employees is bit uncomfortable. With the insertion of Management Standard operating procedure (SOP), job of manager has become unchallenging as now they don’t have to explain the policies and rules to the employee individually. Same case with the employee also, they don’t have to approach again and again to the employer for explaining the guidelines. Once the employee has been recruited, then they will quickly go through the SOPs.
Employee’s performance can be scoop out easily with the help of Management SOP. It also gives a kind of relief to the manager while assessing and judging the performance of the employee. Management SOP has made everything easier and simpler.
Management SOP ensures the consistency is maintained in the work operation and trouble-free productivity. The performance of every employee should be consistent in order to achieve the better results.
Management SOP is still needed even if tasks are performed with ease, consistency, without any aid by external source. Even if the employee changes the company or retires, the knowledge acquired by him shall be preserved and maintained through Management SOP. Not only knowledge, but also skill, expertise of an employee can be saved and conserved.
Employees while discharging their roles and responsibilities are all time guided by the Management SOP. Management SOP is like a map which keeps on giving directions to the new and old employees for the desired and favorable result.